Data loss has become a very hot topic in recent years. The loss of business or private data is often a painful and often irreversible experience. Cyber-attacks, theft, flooding, fire, breakdowns – there are many scenarios for the loss of important data. Unfortunately, humans are responsible for around 25% of all such cases. The only sensible solution is to create (and check) regular backups. Preparing a good backup strategy is a very sensible step, but it is crucial to implement it effectively.
The 3-2-1 rule
The 3-2-1 rule for backups is a method to ensure that your data is really secure (not just good on paper). This simple and universal rule tells you how many backups to make and where to store them. So:
always have three different backups,
use two different data storage technologies (cloud, USB stick, external hard drive,
LTO tape, blu-ray, etc.),
always store one backup outside your home or company.
Personal data, transaction data, contracts, medical data, source codes, sensitive information are just some of the business data that are worth storing as backups outside the company. Family photos, computer copies, contacts are some of the private data that are always particularly painful to lose.
Regulations in Poland and the European Union concerning data storage and backups
In Poland and the European Union, there are regulations concerning data storage and backups, which aim to protect personal data and ensure its integrity and availability. Below, you can find the key legal acts and their main provisions:
European Union
General Data Protection Regulation (GDPR): Regulation (EU) 2016/679, known as the GDPR, has been in force since 25 May 2018. It defines the rules for processing personal data, including the obligation to ensure its security, integrity and confidentiality. Data controllers must implement appropriate technical and organisational measures to protect data against unauthorised access, loss or destruction.
Network and Information Security (NIS) Directive: Directive (EU) 2016/1148, known as the NIS Directive, obliges operators of essential services and digital service providers to implement security measures to protect against cyber threats, which also includes aspects related to data storage and backup.
Poland
Act on the Protection of Personal Data: The Act of 10 May 2018 adapts Polish regulations to the requirements of the GDPR. It defines the rules for the processing of personal data and the obligations of data controllers in terms of data protection.
Act on the National Cybersecurity System: The Act of 5 July 2018 implements the provisions of the NIS Directive in Poland. It obliges operators of essential services and digital service providers to implement appropriate security measures, including those relating to data storage and backup.
Regulation of the Minister of Digital Affairs on the documentation of personal data processing: The regulation of 10 December 2018 specifies detailed requirements for the documentation of personal data processing, including backup and storage procedures.
Good practices and recommendations
In addition to the applicable regulations, it is recommended to follow good practices in data storage and backup, such as:
Regular backups: Regularly backing up data minimises the risk of data loss.
Storing backups in secure locations: Backups should be stored in places protected against physical and technical threats to ensure their availability when needed.
Testing data recovery procedures: Regularly testing backup recovery procedures allows you to verify their effectiveness and readiness in case of a disaster.
Compliance with the above regulations and the application of good practices in data storage and backup is crucial to ensure information security and compliance with applicable legal regulations.
Storage of backup copies in Safebox24 vaults
At Safebox24 vaults, we are prepared to store backup copies for business and private customers. We offer you suitable conditions in our facilities, safes and deposit boxes as well as special packaging for discs to store backups in the form of, for example, LTO tapes or blu-ray discs.
Each of our facilities meets the strict requirements set by applicable laws and a reputable insurer, including:
certified vaults with a high security class;
24/7 monitoring with security;
adequate resistance to weather conditions and events such as fire or flood;
access control and user identification;
24/7 access to the vault and safe deposit box;
a unique insurance policy that covers the safe deposit box up to 500,000 EUR against all risks without revealing the contents.
Summary
Proper storage of backup copies is an important part of today's security policy. At least one of the backup copies should be stored in a secure location outside the company. Safebox24 offers the possibility of storage in vaults in Poland. The customer can deposit backup copies in a selected deposit box with 24/7 access and appropriate insurance. In crisis situations, access to backup copies provided in this way is a key aspect of the Business Continuity Plan.
About us
The Safebox24 brand in Poland currently includes 6 certified, professional vault facilities in Warsaw, Wrocław, Kraków, Lublin, Łódź and Szczecin. We are also planning facilities in the Tri-City and SIlesia in the near future.
Along with the development of our deposit business, in 2021 we started our precious metals trading and distribution activities under the Mint.Online brand. Our customers have the opportunity to purchase high-quality products (bars and coins) and deposit them in Safebox24 vaults.
In 2023, we opened the first private, fully automated Safebox24 vault in Zurich. The facility is located in a former banking facility and guarantees the highest security and a professional vault and deposit service. Along with the vault, Safebox24 AG was granted a precious metals trading licence in 2024 and we are developing the Suisse-Gold brand.
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